Explanation – Forms for the Council Vice President
The forms are what we use at
Senatus. You should have something similar in your council.
#1 Form for recording
the name, office, term, mailing address and phone for each new officer.
#2 Form for gathering
attendance information at the council meeting. This is also kept as the
permanent attendance record for each officer for the entire year.
#3 Form for recording
new officers to be presented to the council body for appointment or
ratification. A copy of this should be given to the secretary for inclusion for
the minutes.
#4 Form for recording
the praesidium attendance at the council meeting. Fill in this form from all
the information on form #2. Use the total row at the bottom for calculating the
percent present.
#5 Form for summarizing
the attendance at the council meeting. Use form 4 as the source to complete
form 5. This form is what is read out at the attendance report at the council
meeting. A copy of this form should be given to the secretary for inclusion in
the minutes.
For Senatus and Regiae:
#6 Form for recording
the attached council officers attendance at the council meeting.