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The Correspondent
The correspondent system can play an essential role in
strengthening ties between the Higher Council and the attached curiae. The
correspondent represents the Higher Council through his monthly letter, while the
curia secretary, through minutes and cover letters speak for the curia body and
officers.
Briefly the mechanics of the correspondent system are:
Correspondent
1. Receives from the curia secretary a copy of the minutes for the past
meeting and a cover letter commenting on special points, asking or answering
questions, etc.
2.Reviews the minutes and letters, and reports on them at the monthly
committee meeting.
This report should include:
·Details of praesidia reports, types of work done, etc.
·Functions planned or reported on
·Extension efforts, progress of organizations
·Questions or comments from the secretary’s letter
·Anything conspicuous by its absence, for example, no mention of
required functions or Acies at appropriate times, no attendance figures for
curia meeting.
·Outlines to the committee the letter he plans to send to the
curia. The letter should compliment work well done and ask questions on items
needing clarification. Suggestions or directives received from senatus may also
be passed on to the curia. Those at the committee meeting make suggestions on
the content of the letter.
·Writes and send the letter to the curia secretary, highlighting
sections that should be read to the curia body. The correspondent keeps a file
copy of the letter.
·Visits the curia with a Council officer at least once a year.