The Correspondent

 

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The Correspondent

 

The correspondent system can play an essential role in
strengthening ties between the comitium and the attached curiae.  The
correspondent represents the comitium through his monthly letter, while the
curia secretary, through minutes and cover letters speak for the curia body and
officers.

Briefly the mechanics of the correspondent system are:

Correspondent

1. Receives from the curia secretary a copy of the minutes for the past
meeting and a cover letter commenting on special points, asking or answering
questions, etc.

2.Reviews the minutes and letters, and reports on them at the monthly
committee meeting.

This report should include:

·Details of praesidia reports, types of work done, etc.

·Functions planned or reported on

·Extension efforts, progress of organizations

·Questions or comments from the secretary’s letter

·Anything conspicuous by its absence, for example, no mention of
required functions or Acies at appropriate times, no attendance figures for
curia meeting.

·Outlines to the committee the letter he plans to send to the
curia.  The letter should compliment work well done and ask questions on items
needing clarification.  Suggestions or directives received from senatus may also
be passed on to the curia.  Those at the committee meeting make suggestions on
the content of the letter.

·Writes and send the letter to the curia secretary, highlighting
sections that should be read to the curia body.  The correspondent keeps a file
copy of the letter.

·Visits the curia with a comitium officer at least once a year.

Curia Secretary

1.Sends a copy of the curia minutes, including, if possible, copies of the
praesidium reports. With the minutes should be a cover letter in which the
secretary can:

  • Comment on or clarify items in the minutes or reports
  • Respond to the correspondent’s questions or remarks
  • Raise questions or discuss the curia’s future plans

2.Receives the correspondent’s monthly letter and discusses it with the
other curia officers (or legionaries at the committee meeting).

3.Reads parts of the correspondent’s entire letter at the curia meeting (as
with Comitium Notes, someone other than the secretary could do this if
desired).  This is particularly important, since it allows the curia body to
directly receive the comitium’s congratulations, suggestions, or directives
every month.  The curia officers can comment on the letter and take questions or
comments from the floor.